Monthly Newsletter Highlights

 

Key subjects will also be "ARCHIVED" to this page

Sandycove Newsletter is available on this web site on the 25th of each month.   The Monthly Newsletters  are also throughout the park located in the general area of the Canada Post mail boxes or the Bus shelters and at the office. For the latest Newsletter click here.

The Home Owners Association monthly reports are part of the monthly Sandycove Acres newsletter and are posted on this web site each month.   Links to the current newsletters can be found to the left on the Current Highlights page.     Prior copies of the newsletter information for the Home Owners Associations can be requested by e-mailing info@scahomeowners.com - this is for members only.


 

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SANDYCOVE ACRES PHONE BOOK: Following the recent Parkbridge announcement that the phone book is to be discontinued, the Home Owners' Association has firstly attempted, unfortunately with no success, to have the decision reversed, and secondly, has discussed at Board level alternatives that we might pursue. We note that the HOA is bound by the same privacy limitations that Parkbridge has cited as its reason for discontinuing publication of the phone book.  Also, a large amount of time and effort would be required to put together and publish a phone book, which the Directors, as volunteers with a substantial commitment in our other activities, cannot consider taking on at this time. There are also potential costs involved that we do not feel to be appropriate under our mandate; especially given our rising need to engage legal representation in respect of Parkbridge policies. We regret therefore that we have no alternative to offer at this time.

RENT INCREASE GUIDELINE FOR 2019 - The Ontario government has recently announced (July 2018) the rent increase guideline for the year 2019 will be 1.8 per cent.   The rent increase guideline is the maximum amount by which a landlord can increase the rent of a tenant without seeking the approval of the Landlord and Tenant Board.  The 2019 Guideline applies to a rent increase that occurs between January 1 and December 31, 2019.  

ANNUAL GENERAL MEETING for 2018 was held Sunday June 10th at the Wheel with about 200 members present.   The Home Owners Board members made their annual reports.   When available these reports will be posted as part of the minutes of the meeting.    No major issues came up as the President very proficiently described the various issues already known to members and described what was being done.   Please watch for the minutes to be posted.   Elections were held with no new names being put forward.    Click here to see bio’s of those members who will form the new Board for 2018-19.

SPECIAL NOTICE - issued by Parkbridge Lifestyle Communities

PROPERTY DAMAGE DUE TO FALLEN TREES: It has come to our attention that there is some misunderstanding of the situation with respect to those residents who suffered property damage during the recent wind storm. We wish therefore to make sure that everybody understands what Parkbridge can and cannot do and why. Firstly, I am happy to report that no one was injured and this to me is most important.

When damage occurs to a resident’s property during such a weather event, it is the responsibility of the resident’s liability insurer – such insurance being a requirement for all residents as stated in the lease - to assess the damage and to decide what actions shall be taken and when. Because of the possibility of further damage during the removal operation, Parkbridge is unable to act unless so instructed by the Insurance Company concerned following their inspection. In most cases the Company will have its own preferred contractor for such work. Likewise Parkbridge is not responsible for any other expenses incurred by the resident as a result of the event. It is also important to stress that your Insurance Company will take care of the full removal of the tree, including disposal and you should not have to pay extra to the contractor to remove it at your home. Please ensure you speak to your adjuster about any concerns.

Should you, as an affected resident, have any questions please feel free to speak with me directly.

Mirka Rollason – Community Manager

SPECIAL NOTICE - issued by The Home Owners Association

TREE DAMAGE: Following various comments on Facebook and conversations with individual residents, the Association feels it important, especially in view of the published statement by Parkbridge, to make clear our situation on this problem.   Over a number of years we have discussed this issue with both Parkbridge and the previous ownership following various weather events.  On every occasion Management have been adamant that this is an insurance matter as specified in our leases and have absolutely refused any compromise in respect of affected residents.   While we have every sympathy for residents involved and can, once again, raise the topic, we regret that we see no possibility of any change occurring in Parkbridge’s position given our previous experience.

2018 ANNUAL GENERAL MEETING - Sunday June 10th - 2:00 pm at the Wheel - As previously reported (click here to read previous announcement) nominations for election to the Board of Directors for 2018/19 closed at 5.00 pm April 20th.    Click here to see bio’s of those members who have put their names forward. 

LEASE RENEWALS - LATEST INFORMATION:  released by the Home Owners - April 25th

The Association has reconfirmed the information previously circulated; that is that clauses in the "old" leases with respect to property tax, water billing and snow clearing will be honoured.   Following our previous update as to how leases that have already been renewed would be handled, we have learned that Parkbridge have now adopted the simpler method of amending the lease itself.   We have seen an actual completed instance of this and it does indeed restore the status quo with respect to these three items.   This, of course, is to be taken in conjunction with the recent announcement by Parkbridge that the installation of water meters will only happen for new residents.

We expect that future renewals will be based on a new "standard" lease.   This will - in the first draft that we have seen - have a specific clause laying out the various charges applicable to a given resident and will, in other clauses, have wording to be struck out and initialled by both parties.   Thus it would be useable for both renewals and new residents.   The Association expects to have an opportunity to review the final version of this lease before residents are contacted for renewing.   That being said, since this will, practically speaking, be a completely new lease, we recommend that residents should take time to review it before signing and may wish to consult a lawyer.   The Association, of course, will be happy to discuss with individual residents if so desired. 

LEASE RENEWALS:  Released by the Home Owners - April 6th.   The Association has reconfirmed the information previously circulated; that is that clauses in the “old” leases with respect to property tax, water billing and snow clearing will be honoured.   However Parkbridge has not yet finalized the necessary legal documentation to ensure that resident’s rights are protected.   When this is done affected residents will be contacted and asked to effectively “void” the “renewed” lease and to sign a new one with the same expiry date.   This version will – in the first draft that we have seen - have a specific clause laying out the various charges applicable to a given resident and will, in other clauses, have wording to be struck out and initialed by both parties.

The Association expects to be able to check out the final version of this new lease before residents are contacted. That being said, since this will, practically speaking, be a completely new lease, we recommend that residents should take time to review it before signing and may wish to consult a lawyer.   The Association, of course, will be happy to discuss with individual residents if so desired.

WATER & SEWER Billing Issues - for a full update and history of this issue please click here.

 

2018 ANNUAL GENERAL MEETING will be held SUNDAY JUNE 10th -2.00 PM at THE WHEEL - this notice is for Nominations for Director – 2018/19.

As our Annual Meeting approaches, the Association, as always, invites members who wish to serve our community to put forward their names for election to the Association’s Board of Directors.   So that full information concerning the meeting, including Nominee’s names, may be mailed to members as required by our Constitution & By-laws, nominations will close at 5.00 p.m. on April 20th.   If you wish to put your name forward or would like more information, please contact our Nominating Chair, PAT COLLINS at (705) 436-1813.   He will provide information as to the duties and responsibilities of Directors and you will be asked to agree to these and to confirm your wish for your name to be put forward.

The meeting information notice will be mailed to all current members as of April 20th should you, for any reason, not receive the notice or join the Association subsequent to this date, copies will be available from any Director as listed in the newsletter and it will also be available on this site.

ASH TREES: As most residents will be aware, a large number of Ash trees in our community are infected with the Emerald Ash Borer and, for safety reasons, will have to be removed.   This program started on March 5th and will continue through the fall.   If your lot is affected you will be notified by Parkbridge as to the date work will take place.   Please click here to read the entire notice.

Member Forums are presented on a quarterly basis for members to keep them up to date on issues and challenges facing the residents of Sandycove Acres.   This process was started in 2018 as a means to help improve the communications within Sandycove Acres.   To view the Member Forums held to date please click here.

 

 

A Special Members Meeting was held March 25th, 2018 by the Home Owners’ Association giving notice that the Board of Directors was proposing a change to the Association’s By-Laws.   A full report is available in addition to copies of the new Constitution & By-Laws and the Presentation made at the meeting to support the recommended and approved changes.

 

The 2017-18 Home Owners Board of Directors approved the addition of the monthly minutes to be added to this web site.   To have an inside look at events, issues, accomplishments, etc. please click here to view the current minutes.

 

Roles and responsibilities of the Board members can be viewed by clicking here.  

For the complete MINUTES from the June 11th General Meeting please click here.

For an overview of the Board members and their backgrounds please click here.

 

The Home Owners’ Association is pleased to announce that the charge for our bulk pick up service has been cancelled and look forward to official notification.   Without in anyway decrying the contributions of others, all residents should know that, as reported at the Association’s Annual General Meeting, this cancellation has been the subject of negotiation by the Board of Directors since the policy was first announced and recent events have served only to trigger Parkbridge’s official decision.     (editors note:  thanks to HOA & SCA Resident(s) groups for their efforts)

 

Check out the Home Owners entry in the Annual Sandycove Acres Canada Day parade.   Volunteers have a great time putting this day on for the residents of Sandycove and many groups including the Home Owners participate by entering in the parade and also a number conduct games, cook hot dogs and burgers and assorted other activities and then the day is wrapped up with a giant dance at the Wheel.   Shown in the photo is Home Owners President John Bicknell.   Please click on the image to enlarge.   For more info on the parade please click here.

 

A SPECIAL MEMBER MEETING was held Sunday April 30th, 2017 to review and approve changes to the Constitution & By-laws being  recommended by the Board of the Sandycove Acres Home Owners Association.    The meeting was held and was very successful.   About 220 members were present, 132 in person with an additional 88 Proxies having been cast by April 27th.    The meeting was opened by John Bicknell, President of the Home Owners, and following a brief discussion a motion was made to accept the recommendations earlier distributed to members.    With the proxy votes and those present it was passed unanimously.  There were no questions from the floor.    The Board thanks the residents of Sandycove Acres for their continuing support.    EDITORS NOTE: These have since been revised in 2018. 

 


 

Follow the links to you area of interest.  

PRESIDENTS Report - Open House - January 2017

RENT Increase Guidelines for 2018

RENT Increase Guidelines for 2017

ABOVE GUIDELINES INCREASE (AGI) for 2016/17 (for detailed info about the 2016/17 AGI follow this link)

MONTHLY NEWSLETTER HIGHLIGHTS from 2016/17


Here's an IMPORTANT LETTER from PARKBRIDGE....please read it regarding ongoing CUSTOMER COMMUNICATIONS - just click here.


IMPORTANT NOTICE TO RESIDENTS of Sandycove Acres - The Sandycove Home Owners Association are pleased to be able to inform residents that, as a result of several months of delicate and professional negotiation by the Association, a completely new arrangement has been put in place for the grounds maintenance in our community effective November 1st.   You will find details by clicking here.    If you have any questions, please feel free to contact the Parkbridge Office.


RENT INCREASE GUIDELINE FOR 2018 - The Ontario government has recently announced (July 2017) the rent increase guideline for the year 2018 will be 1.8 per cent.   The rent increase guideline is the maximum amount by which a landlord can increase the rent of a tenant without seeking the approval of the Landlord and Tenant Board.  The 2018 Guideline applies to a rent increase that occurs between January 1 and December 31, 2018.    For more information from the official notice please CLICK HERE.

A NEW ABOVE GUIDELINE RENT INCREASE:  As some residents will already be aware, the annual Rent Increase notice [Form N1] recently sent to those whose annual increase date is March 2018 includes both the Provincially approved Guideline Increase [GI] of 1.8% (see above) and an Above Guideline Increase [AGI] of 0.8%.   In due course those whose dates are in subsequent months will doubtless receive the same notice.   An accompanying letter states that the AGI is in respect of “road paving, pool renovations, tree removal, replacement furniture, sound system in clubhouse and roof replacement”. We would like to assure all residents that, as previously, the Association will conduct a full review to ascertain the validity of the application and to determine action to be taken. We will, as always, continue to update residents as further information becomes available.


Rent Increase Guidelines for 2017 - The Ontario government has recently announced (July 2016) the rent increase guideline for the year 2017 will be 1.5 per cent.   The rent increase guideline is the maximum amount by which a landlord can increase the rent of a tenant without seeking the approval of the Landlord and Tenant Board.  The 2017 Guideline applies to a rent increase that occurs between January 1 and December 31, 2017. 


ANNUAL OPEN HOUSE - 2017  - Once again this event was well attended with interesting speeches from Mayor Gord Wauchope, Councillor Carolyn Payne and our Community Manager Rick Moore.    Association President John Bicknell presented a brief report on Community affairs as follows:

PRESIDENT’S MESSAGE

Good Afternoon and, on behalf of the Home Owners’ Association, welcome to our annual Open House.

This year it is our intention to make the afternoon the social occasion that it was always intended to be rather than as in recent years – and somewhat by necessity – where it became more of a resident’s meeting. To this end, speech making will be kept short and we will not have a formal question period but all Board directors will be available to you individually if you so wish as, doubtless, will our special guests – Mayor Gord Wauchope, Councillor Carolyn Payne and Community Manager Rick Moore.

Now to a brief report from the Association. I propose – today being open to both Association members and non-members - to touch on only Community matters as opposed to member specific issues – these being Above Guideline Rent Increases and Maintenance. With reference to the AGI application announced a year ago we still do not have a hearing date. When this does materialize the Board will, with legal representation, challenge it and we believe we have a good case. I would also take the opportunity to make you aware that we know that, as expected, a second application is in the works; this will – when it arrives – be analyzed and appropriate action taken.

A year ago I made a commitment that the Association would work to get the Grounds Guys replaced. At that time I said that, if successful, it would not happen immediately and that residents would need to be aware that with new people there would be a learning curve due to the size and needs of our community. Through the summer the Association held numerous discussions with both community and regional management and were able – with their support  -to persuade Parkbridge Head Office to dispense with the services of the Grounds Guys and to make an exception to their normal maintenance policy in respect of Sandycove by putting in place a larger in-house capability and a new contractor.

In the first weeks of this winter we have kept in regular consultation with management to discuss and correct issues that have arisen. This included a two hour “ride along” with the maintenance lead Jason Williams to identify needs and areas of concern. I could go into this in detail but the Board decided it was more appropriate to invite our community manager Rick Moore to speak directly as to the current situation.

We shall, once the winter is over, be making a detailed summary for review with management and this will surely include discussion as to the best arrangements needed in future years

This concludes the speech making. Please enjoy the rest of the afternoon and feel free to discuss your personal questions with any Association Director or our guests.


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